Digital Preservation is defined as:
long-term, error-free storage of digital information, with means for retrieval and interpretation, for the entire time span the information is required for. Long-term is defined as “long enough to be concerned with the impacts of changing technologies, including support for new media and data formats.

The Dutch Ministery of Education, Culture and Science has created a policy on how to keep digital records accesible, readable and usable for the future. This policy includes the following requirements:
- The digital document format should be documented;
- If possible the format should be an open standard;
- Compression is not permitted – unless there is no information loss;
- Encryption may not be used.

To raise awarness on the existence and use of open standards, an organization was founded called NOiV (Nederland Open in Verbinding). They have published a document to assist the Dutch public body on the use of open standards and especially the use of PDF/A, PDF 2.0 and ODF (Open Document Format). Within the Dutch government there is a ‘comply or explain’ policy on the use of open standard software. Every public body in the Netherlands has to use open standard when possible, but unfortunately not everyone is aware of this policy.

Consulting Digital Preservation
What does ‘digital preservation’ mean for my organization and how we deal with them? Asking questions are easy, answering the questions are often complex and difficult. Collaris Consultancy asks the questions and answers them together with you.

Collaris Consultancy is an active follower of the PDF association.
Founded in 2006 as the PDF/A Competence Center, the PDF Association exists to promote the adoption and implementation of International Standards for PDF technology.The association is geared towards developers of PDF solutions; companies that work with PDF in document management systems (DMS) and electronic content management (ECM), interested individuals, and users who want to implement PDF technology in their organizations.



The PDF association developed Competence Centers on:
PDF (Portal Document Format), PDF/X (Publishing Exchange), PDF/E (Engineering), PDF/UA (Universal Accessibility), PDF/VT (Variable and Transaction Printing), PDF/A (Archiving).