Governance, Risk, Compliance & Audit to Records has increased interest among organizations due to new compliance regulations and statutes. Statutes such as the National Corporate Governance Codes have created new concerns among corporate “compliance officers” that result in more standardization of records management practices within an organization. Collaris Consultancy knows what requirements you must meet statutory filing and have the necessary tools, knowledge and experience to serve you to be compliant.

In the past,records management’ was sometimes used to refer only to the management of records which were no longer in everyday use but still needed to be kept – ‘semi-current’ or ‘inactive’ records, often stored in basements or offsite. More modern usage tends to refer to the entire ‘lifecycle’ of records – from the point of creation right through until their eventual disposal. The general principles of records management apply to records in any format. Digital records (almost always referred to as electronic records) raise specific issues. It is more difficult to ensure that the content, context and structure of records is preserved and protected when the records do not have a physical existence.

Records Mangement describes several important characteristics of a record. A record should be:
- Authentic: is the record what it is suppose to be;
- Reliable: is it an accurate representation of the transaction;
- Incorruptible: non-authorised changes aren’t possible;
- Usable: traceable, viewable, and understandable within the original text;
- Performable: data carriers should contain undamaged bit streams;
- Visually reproducible: bit streams should be visualized correctly on the computer screen;
- Sustainable: digital longevity of electronic files.

Consulting Compliancy
New structures require new approaches. Decentralization of functions, optimized enterprise content-oriented departments and services for customer applications, content digitization have implications for the content. Who has what roles and responsibilities, who records what? How is it recorded? What information is available and at what time? New media like the Internet / Intranet, Enterprise Content Management (ECM), Enterprise Portals, Document Management (DM), Record Management (RM), Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) offer new opportunities for content, but who manages? And what about compliancy to legal regulations, national and international standards?  Collaris Consultancy asks the questions and answers them together with you.